SBR/ MBE/ VSBE Liaison and MBE/ VSBE Compliance Unit Supervisor (PROGRAM MANAGER IV)
3.
6 Full-time 2 hours ago Full Job Description Introduction The Maryland Department of General Services (DGS) is responsible for almost $1 billion in annual contract administration, 6.
3 million square-feet of State-owned facilities, and 4.
6 million square-feet of leased space.
DGS supports State and local government agencies by providing a full spectrum of design and construction, facilities operations, security, procurement, real estate, and surplus property services.
GRADE 22 LOCATION OF POSITION DGS Office of Procurement 301 W.
Preston Street Baltimore, MD 21201 Main Purpose of Job The main purpose of this position is to assist the Department of General Services (DGS) in meeting the requirements of the Maryland State Finance and Procurement Annotated Code Articles 14-201, 14-301, 14-501 and 14-601 and the Code of Maryland Regulations (COMAR) 21.
11.
01, 21.
11.
03 and 21.
11.
13, which includes all statutory, regulatory and policy requirements of the Small Business Reserve (SBR), Minority Business Enterprise (MBE) and Veteran-owned Small Business Enterprise (VSBE) programs.
This position has a key role in the agency's mandatory reporting to the Governor's Office of Small, Minority, and Woman Business Affairs (GOSBA) and the Board of Public Works (BPW).
This position supervises the MBE/VSBE Compliance staff within the of the Procurement Policy, Compliance and Reporting (PPCR) Bureau of the Department of General Services (DGS) Office of State Procurement (OSP).
This position serves as the MBE, VSBE and SBR Liaison for DGS and provides expert advice on all MBE, VSBE and SBR support for both DGS OSP and Executive Branch Agencies under DGS OSP's control and oversight, including overseeing the Procurement Review Group (PRG); provides mentoring and training of MBE/VSBE/SBR programs and best practices to the DGS staff and external parties, as needed; tracks all DGS contracts for compliance to all MBE/VSBE/SBR programs; and establishes and maintains supplier relationships by serving as a single point of contact for contractual matters.
POSITION DUTIES Duties for this position include but are not limited to:
Assigns participation goal setting requests to the MBE/VSBE Compliance Unit staff to conduct research to determine validity of suggested goals and make recommendations for the Procurement Review Group (PRG) meetings and other documentation to assist with SBR, MBE and VSBE participation goals in all DGS solicitations and Executive Branch Agencies within DGS OSP's delegated authority to support State requirements.
Assigns to the MBE/VSBE Compliance Unit staff or attends Pre-Bid/Proposal Conferences when MBE and/or VSBE participation goals are established in the procurements to advise vendors on their responsibilities when submitting bids/proposals.
Assigns to the MBE/VSBE Compliance Unit Staff and reviews MBE and VSBE Forms and Waiver Requests and makes recommendations to the DGS OSP Procurement Officers.
Supervises the MBE/VSBE Compliance staff to monitor and track assigned DGS OSP or Statewide contracts for monthly MBE and VSBE subcontractor compliance reporting.
Receives monthly MBE and VSBE reports from the prime contractors and subcontractors for contract tracking.
Maintains a working relationship with MBEs and VSBEs to ensure prime contractor is meeting contractual obligations and requirements with identified subcontractors.
Utilizes the State's Advanced Purchasing and Inventory System (ADPICS) portion of the Financial Management Information System (FMIS) and eMaryland Marketplace Advantage (eMMA) to complete Blanket Purchase Order (BPO) entries to input the MBE and VSBE subcontractors, and participation percentages, where applicable, and following up with monthly data/payment entry to monitor the MBE and VSBE compliance/goal achievement.
Assists the contract monitor and procurement officer with issues of MBE and VSBE non-compliance with State laws, regulations, policies, or procedures and provides guidance regarding required corrective actions.
Supervises MBE/VSBE Compliance staff to assist and train DGS OSP Procurement Officers on reading and interpreting the overall content and information provided in required bid/proposal submission documentation for MBE and VSBE commitments or waiver requests to ensure State procurement statutes, regulations, policies, and procedures are met to make determinations of responsive bids or reasonably susceptible proposals.
Advises DGS OSP Procurement Officers and Procurement Managers on questionable content to confirm documentation is acceptable and meets procurement requirements or if errors or omissions are curable.
Reviews waiver requests to confirm bidders/offerors made a good faith effort in trying to meet MBE and VSBE participation goals established in the solicitations and advises the DGS OSP Procurement Officers in making a determination to accept or deny the waiver request.
Provides training regarding SBR, MBE and VSBE compliance programs to DGS OSP staff, Executive Branch Agencies Senior Procurement Advisory Group (SPAG) meetings , and vendors.
Assists and trains vendors and Procurement Officers on how to complete required MBE and VSBE documentation to respond to Invitations for Bids and Requests for Proposals.
Interfaces directly with senior leadership of DGS, DGS OSP, GOSBA and other Executive Branch Agencies to provide expert advice on SBR, MBE and VSBE programs, institute oversight policies with respect to such programs, and report on the status of specific and/or Statewide compliance and strategic initiatives.
Reviews and provides SBR, MBE and VSBE reports to GOSBA or to other State Agencies as required by legislation.
Reviews and approves SBR, MBE and VSBE monthly and annual statistical reports to ensure accuracy and sufficiency of data; makes recommendations for opportunities to enhance participation from prime contractors to increase the SBR, MBE and VSBE programs Special Projects as assigned by the Director of the Procurement Policy, Compliance and Reporting Bureau or other DGS OSP Senior Management - Chief Procurement Officer (CPO) or Deputy CPO.
MINIMUM QUALIFICATIONS Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.
Please read all requirements before applying.
Education:
Bachelor's degree in Business Administration from an accredited college or university.
Experience:
Five or more years of experience with a Supplier Diversity Program (MBE/VSBE/SBR) that includes goal settings, compliance, reporting and outreach, including at least three years of experience supervising resources for the program.
Proficient with MSWord Office Applications i.
e.
, Access, Word, Excel, and PowerPoint.
SELECTIVE QUALIFICATIONS Applicants must meet the selective qualification(s) to be considered.
Include clear and specific information on your application regarding your qualifications.
Two years of experience partnering with Procurement.
Two years of experience creating or updating an existing MBE/VSBE/SBR or Diversity Supplier Program.
DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualification(s).
Include clear and specific information on your application regarding your qualifications.
Experience with the State of Maryland MBE, VSBE or SBR programs.
Research related experience I.
e.
, data collection, analytical work, data analysis and trend identification to develop actionable information.
Experience, designing instruction, and delivering training and classes to procurement professionals and vendors in a variety of settings.
Experience utilizing and applying COMAR Title 21, and the State Finance and Procurement Article of the Annotated Code of Maryland.
Knowledge and/or experience with eMaryland Marketplace Advantage (eMMA).
SELECTION PROCESS It is important that you provide complete and accurate information on your application.
Please include all experience and education that is related to this position.
All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.
Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.
You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.
Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.
The eligibility list will be valid for one year and may be extended.
The list will be used by the hiring authority to select employees for interviews.
Eligible lists may be used to fill future vacancies of the same classification.
You MUST possess the minimum qualifications before you may be selected for a State job - verification will be completed upon hire.
If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.
Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.
BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Contact tiara.
massey1@maryland.
gov or call 410-767-4985 with questions about this recruitment.
The on-line application process is STRONGLY preferred.
Apply online at www.
dgs.
maryland.
gov - click on Employment on the left side of the screen.
If you are unable to submit your application online, please send your paper application to:
Human Resources, Dept.
of General Services, 301 W.
Preston St.
, Suite 1311, Baltimore, MD 21201 by the closing date and time.
TTY Users:
call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.
People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Full-time 2 hours ago Full Job Description Introduction The Maryland Department of General Services (DGS) is responsible for almost $1 billion in annual contract administration, 6.
3 million square-feet of State-owned facilities, and 4.
6 million square-feet of leased space.
DGS supports State and local government agencies by providing a full spectrum of design and construction, facilities operations, security, procurement, real estate, and surplus property services.
GRADE 22 LOCATION OF POSITION DGS Office of Procurement 301 W.
Preston Street Baltimore, MD 21201 Main Purpose of Job The main purpose of this position is to assist the Department of General Services (DGS) in meeting the requirements of the Maryland State Finance and Procurement Annotated Code Articles 14-201, 14-301, 14-501 and 14-601 and the Code of Maryland Regulations (COMAR) 21.
11.
01, 21.
11.
03 and 21.
11.
13, which includes all statutory, regulatory and policy requirements of the Small Business Reserve (SBR), Minority Business Enterprise (MBE) and Veteran-owned Small Business Enterprise (VSBE) programs.
This position has a key role in the agency's mandatory reporting to the Governor's Office of Small, Minority, and Woman Business Affairs (GOSBA) and the Board of Public Works (BPW).
This position supervises the MBE/VSBE Compliance staff within the of the Procurement Policy, Compliance and Reporting (PPCR) Bureau of the Department of General Services (DGS) Office of State Procurement (OSP).
This position serves as the MBE, VSBE and SBR Liaison for DGS and provides expert advice on all MBE, VSBE and SBR support for both DGS OSP and Executive Branch Agencies under DGS OSP's control and oversight, including overseeing the Procurement Review Group (PRG); provides mentoring and training of MBE/VSBE/SBR programs and best practices to the DGS staff and external parties, as needed; tracks all DGS contracts for compliance to all MBE/VSBE/SBR programs; and establishes and maintains supplier relationships by serving as a single point of contact for contractual matters.
POSITION DUTIES Duties for this position include but are not limited to:
Assigns participation goal setting requests to the MBE/VSBE Compliance Unit staff to conduct research to determine validity of suggested goals and make recommendations for the Procurement Review Group (PRG) meetings and other documentation to assist with SBR, MBE and VSBE participation goals in all DGS solicitations and Executive Branch Agencies within DGS OSP's delegated authority to support State requirements.
Assigns to the MBE/VSBE Compliance Unit staff or attends Pre-Bid/Proposal Conferences when MBE and/or VSBE participation goals are established in the procurements to advise vendors on their responsibilities when submitting bids/proposals.
Assigns to the MBE/VSBE Compliance Unit Staff and reviews MBE and VSBE Forms and Waiver Requests and makes recommendations to the DGS OSP Procurement Officers.
Supervises the MBE/VSBE Compliance staff to monitor and track assigned DGS OSP or Statewide contracts for monthly MBE and VSBE subcontractor compliance reporting.
Receives monthly MBE and VSBE reports from the prime contractors and subcontractors for contract tracking.
Maintains a working relationship with MBEs and VSBEs to ensure prime contractor is meeting contractual obligations and requirements with identified subcontractors.
Utilizes the State's Advanced Purchasing and Inventory System (ADPICS) portion of the Financial Management Information System (FMIS) and eMaryland Marketplace Advantage (eMMA) to complete Blanket Purchase Order (BPO) entries to input the MBE and VSBE subcontractors, and participation percentages, where applicable, and following up with monthly data/payment entry to monitor the MBE and VSBE compliance/goal achievement.
Assists the contract monitor and procurement officer with issues of MBE and VSBE non-compliance with State laws, regulations, policies, or procedures and provides guidance regarding required corrective actions.
Supervises MBE/VSBE Compliance staff to assist and train DGS OSP Procurement Officers on reading and interpreting the overall content and information provided in required bid/proposal submission documentation for MBE and VSBE commitments or waiver requests to ensure State procurement statutes, regulations, policies, and procedures are met to make determinations of responsive bids or reasonably susceptible proposals.
Advises DGS OSP Procurement Officers and Procurement Managers on questionable content to confirm documentation is acceptable and meets procurement requirements or if errors or omissions are curable.
Reviews waiver requests to confirm bidders/offerors made a good faith effort in trying to meet MBE and VSBE participation goals established in the solicitations and advises the DGS OSP Procurement Officers in making a determination to accept or deny the waiver request.
Provides training regarding SBR, MBE and VSBE compliance programs to DGS OSP staff, Executive Branch Agencies Senior Procurement Advisory Group (SPAG) meetings , and vendors.
Assists and trains vendors and Procurement Officers on how to complete required MBE and VSBE documentation to respond to Invitations for Bids and Requests for Proposals.
Interfaces directly with senior leadership of DGS, DGS OSP, GOSBA and other Executive Branch Agencies to provide expert advice on SBR, MBE and VSBE programs, institute oversight policies with respect to such programs, and report on the status of specific and/or Statewide compliance and strategic initiatives.
Reviews and provides SBR, MBE and VSBE reports to GOSBA or to other State Agencies as required by legislation.
Reviews and approves SBR, MBE and VSBE monthly and annual statistical reports to ensure accuracy and sufficiency of data; makes recommendations for opportunities to enhance participation from prime contractors to increase the SBR, MBE and VSBE programs Special Projects as assigned by the Director of the Procurement Policy, Compliance and Reporting Bureau or other DGS OSP Senior Management - Chief Procurement Officer (CPO) or Deputy CPO.
MINIMUM QUALIFICATIONS Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.
Please read all requirements before applying.
Education:
Bachelor's degree in Business Administration from an accredited college or university.
Experience:
Five or more years of experience with a Supplier Diversity Program (MBE/VSBE/SBR) that includes goal settings, compliance, reporting and outreach, including at least three years of experience supervising resources for the program.
Proficient with MSWord Office Applications i.
e.
, Access, Word, Excel, and PowerPoint.
SELECTIVE QUALIFICATIONS Applicants must meet the selective qualification(s) to be considered.
Include clear and specific information on your application regarding your qualifications.
Two years of experience partnering with Procurement.
Two years of experience creating or updating an existing MBE/VSBE/SBR or Diversity Supplier Program.
DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualification(s).
Include clear and specific information on your application regarding your qualifications.
Experience with the State of Maryland MBE, VSBE or SBR programs.
Research related experience I.
e.
, data collection, analytical work, data analysis and trend identification to develop actionable information.
Experience, designing instruction, and delivering training and classes to procurement professionals and vendors in a variety of settings.
Experience utilizing and applying COMAR Title 21, and the State Finance and Procurement Article of the Annotated Code of Maryland.
Knowledge and/or experience with eMaryland Marketplace Advantage (eMMA).
SELECTION PROCESS It is important that you provide complete and accurate information on your application.
Please include all experience and education that is related to this position.
All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.
Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.
You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.
Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.
The eligibility list will be valid for one year and may be extended.
The list will be used by the hiring authority to select employees for interviews.
Eligible lists may be used to fill future vacancies of the same classification.
You MUST possess the minimum qualifications before you may be selected for a State job - verification will be completed upon hire.
If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.
Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.
BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Contact tiara.
massey1@maryland.
gov or call 410-767-4985 with questions about this recruitment.
The on-line application process is STRONGLY preferred.
Apply online at www.
dgs.
maryland.
gov - click on Employment on the left side of the screen.
If you are unable to submit your application online, please send your paper application to:
Human Resources, Dept.
of General Services, 301 W.
Preston St.
, Suite 1311, Baltimore, MD 21201 by the closing date and time.
TTY Users:
call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.
People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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